Minutes Annual General Meeting (AGM)
29 September 2021, 7.30pm
Cricket Pavilion, Tuck Mill
Present: Mark Hammett, Tony Treen, Tim Hubbard, Jon Carden (Chair), Ed East, Jason Wood, Fred Brauer, Neil Chambers, Shane Tout and Adam Pengelly.
1. Apologies for absence – Dave Kittow, Jon Pengelly, Ben Peters, Sam Franks and Simon Kittow.
2. Minutes of AGM 2019– Minutes of 2019 AGM agreed as a correct record.
3. Chairman’s Report – Jon Carden stated that it had been a very good season with the team winning 16 out of 22 fixtures, the captains did a good job but this was made easy with the positive attitude of team members and our philosophy of ‘everyone being involved’ in each game. Great to see some new players and also our first female playing member. The season was ended with a very successful dinner/awards night and Neil Chambers amazing efforts at fundraising which totalled £1800. Thanks also extended to Adam and Ed for all their hard work over the season.
4. Treasurer’s Report – Fred Brauer explained that the club started the season with a balance of £3,000 but will end the season with a very healthy balance of £4,500. This is despite doing repairs and maintenance to the pavilion and continuing to pay for the mower the payments of which will end in October 21. The introduction of the sumup machine was very positive and helped Fred to keep track and bank the money more easily. However, we will need to consider reviewing the bar prices for 2022.
Action – Committee to review bar prices for 2022
5. Captains’ Report – In Simon Kittow’s absence Mark Hammett as vice-captain stated that from a playing perspective it had been another positive season and endorsed the comments made by the chairman.
6. Appointment of Officers for 2022 – Chairman, Treasurer, Secretary, Bar Manager, Captain, Membership Officer and Safeguarding Officer
· Jon Carden was re-elected Chairman for 2022
· Fred Brauer was re-elected Treasurer for 2022
· Mark Hammett was elected to be Secretary for 2022
· Penny Hammett was elected as Bar Manager for 2022
· Ed East was re-elected as Catering Manager for 2022
· Simon Kittow was re-elected as Club Captain for 2022
· Jon Pengelly and Mark Hammett were elected as Vice Captains for 2022
· Steve Clegg was elected as Membership Officer for 2022
· Jason Wood was re-elected as Safeguarding Manager for 2022
· Shane Tout was elected as Marketing and Social Media Officer
· Neil Chambers was elected as Fundraising Officer for 2022
7. Planning permission for ground and pavilion – Mark Hammett explained that finally after 4 years the planning permission for the pavilion had been finalised in June of this year.
8. Maintaining/Improving the Pavilion – After undertaking repair work on the pavilion pre-season the pavilion is in good order but the bar equipment (chiller/pipes etc) may need upgrading for 2022.
Action – Committee to consider purchasing new chiller/bar equipment for 2022
9. Grounds Maintenance Equipment – tractor is ok, mower ok, roller ok but need to be mindful that any of these could break at any time and cost the club money.
10. Subscriptions 2022 – It was agreed to set the subscriptions at the 2021 prices:
· Playing Member -£30
· Under 16 Playing member – £15
· Social Member (individual) – £15
· Social Member (family/couple) – £20.
11. Club Kit – While most playing members have their own kit it was agreed to leave some kit in the dressing room for 2022.
12. Fundraising for club in 2022 – Shane Tout offered to sponsor the match balls for 2022, Adam agreed to look into electronic scoring equipment and Tony offered to run a quiz night in the future if required.
Action – Jon and Shane to arrange purchase of match balls
Action – Adam to investigate electronic scoring equipment
Neil floated the idea of a club lottery for 2022 and it was agreed for Neil to investigate further and come back to the committee.
Action – Neil to investigate possibility of club lottery
It was also agreed for the club to place its thanks to prize donator for the raffle/auction on our website
Action – Shane to update Facebook page with thanks to prize donators
13. AOB – Adam happy to score in 2022 and with the retirement of Jon Somers as umpire in 2021 the club would continue to use a range of umpires as it did in 2021.
